With our preventive maintenance software, you can reduce breakdowns, extend equipment life and ensure compliance. Downtime is expensive, Velappity ensures you can implement a robust preventive maintenance strategy which enables you to take control of your assets and minimise equipment downtime.
Smart preventive maintenance
Stay ahead of unexpected issues by scheduling regular servicing and monitoring asset conditions. Whether you need planned maintenance software or preventive maintenance software, our solution empowers your team to be proactive in their approach. Multiple businesses and asset managers rely on a preventive maintenance software to ensure smooth preventive maintenance activities and asset management.
Why choose preventive maintenance software?
Minimising downtime is crucial for maintaining operational efficiency and profitability. By implementing proactive maintenance strategies and utilising advanced monitoring technologies, businesses can identify potential issues before they escalate, ensuring continuous operation and reducing the financial impact of unexpected equipment failures.
For example, a manufacturing plant that uses predictive maintenance software can detect early signs of wear in machinery and schedule timely repairs, preventing costly production halts.
Extending the lifespan of assets is essential for maximising return on investment. Regular maintenance, timely upgrades and proper usage can significantly enhance the durability and performance of equipment. This not only delays the need for costly replacements but also ensures that assets operate at optimal efficiency throughout their lifecycle.
For instance, a fleet management company that regularly services its vehicles can extend their operational life, reducing the frequency of new vehicle purchases.
Adhering to regulatory standards and ensuring workplace safety are paramount for any organisation. Implementing comprehensive compliance programs and safety protocols helps mitigate risks, protect employees and avoid legal penalties. A strong focus on compliance and safety fosters a culture of responsibility and trust within the organisation.
For example, a construction company that enforces strict safety measures and conducts regular training sessions can significantly reduce workplace accidents and enhance overall safety.
Reducing repair costs involves adopting a preventive maintenance approach. By regularly inspecting and servicing equipment, businesses can address minor issues before they become major problems. This proactive approach not only lowers repair expenses but also minimises downtime and extends the lifespan of assets.
For instance, an HVAC company that performs routine maintenance on heating and cooling systems can prevent major breakdowns and reduce repair costs for their clients. Using preventive software maintenance ensures businesses can track minor issues digitally and address them before they escalate into major problems.
Boosting productivity is a key goal for any organisation. Streamlining processes, investing in employee training and leveraging technology can significantly enhance efficiency and output. By creating a supportive and well-equipped work environment, businesses can empower their workforce to achieve higher levels of productivity and drive overall success.
Our PM maintenance software, which incorporates automated workflows, helps you move from reactive to proactive maintenance saving both time and money.
Preventive maintenance software provides valuable data insights on asset performance, maintenance history and resource allocation. By analysing these metrics, businesses can make informed decisions about scheduling, budgeting and asset replacement strategies. This data-driven approach not only improves operational planning but also helps justify investments in new equipment or upgrades.
For example, a logistics company using maintenance analytics can track vehicle performance trends and plan replacements before breakdowns impact delivery schedules.
Key features of our preventive maintenance system
Velappity makes it easier for maintenance teams to conduct preventive maintenance jobs on-site, with safety procedures and using custom inspection forms, asset monitoring tools and a mobile inspection app.
The app allows for instant reporting, ensuring compliance with regularly scheduled maintenance and enhancing asset performance.
With Velappity, you can create inspection forms that align with your asset management strategy. These forms can include checkboxes, dropdowns, text fields and photos to ensure every aspect of preventive maintenance is covered. This feature helps maintenance teams stay organised, ensuring that every task is completed thoroughly and on time.
Velappity allows you to establish compliance monitoring regimes for each asset, ensuring effective resource planning by maintenance managers and adherence to regulatory compliance. Regular inspections maintain asset health in line with a defined criteria. This proactive approach reduces repair costs and improves asset reliability.
Velappity’s client portal gives clients direct access to asset compliance data, providing valuable business intelligence. This enhances communication, reduces administrative tasks and ensures clients are up to date on preventive maintenance schedules and completed inspections.
The Velappity mobile app allows inspectors to view upcoming tasks and complete preventive maintenance jobs offline, ensuring no data is lost due to poor connectivity. Once a connection is restored, the app can be synced, preserving the integrity of maintenance records and reports, reducing the need for reactive maintenance.
Create tailored inspection reports in Microsoft Word, using Velappity’s plugin. Link inspection form controls to report fields, automating the reporting process and saving time. Custom reports are generated after every inspection, offering both internal teams and clients comprehensive data on maintenance activities.
Velappity simplifies billing by allowing you to generate estimates, quotes and invoices directly within the platform. Include detailed information on company parts and labour for accurate billing. Email billing documents directly to clients from Velappity, streamlining the billing workflow and reducing administrative burden.
Built with intuitive design and robust functionality, project managers will find that Velappity integrates effortlessly into existing maintenance workflows. Detailed reporting tools allow teams to track completion, analyse trends and refine strategies for continuous improvement.
Who uses preventive maintenance software?
In facilities management, predictive maintenance can be used to monitor things such as the condition of HVAC systems, elevators and other critical infrastructure. For example, sensors can track the performance of heating and cooling systems, allowing facility managers to predict when maintenance is needed and prevent unexpected breakdowns. This ensures a comfortable environment for occupants and reduces repair costs.
In the manufacturing industry, predictive maintenance can be used to monitor the condition of machinery and equipment. For example, monitoring areas such as tracking vibrations on a production line, temperature and other critical parameters. By analysing this data, manufacturers can predict when a machine is likely to fail and schedule maintenance before a breakdown occurs. This helps to avoid costly downtime and ensures smooth production processes.
In the construction industry, predictive maintenance can be applied to heavy machinery and equipment. For instance, analysing data from inspections can assist in predicting potential issues. Construction companies can schedule maintenance during non-operational hours, reducing the risk of equipment failure and ensuring project timelines are met.
In agriculture, predictive maintenance can be used to monitor the condition of farming equipment such as tractors, harvesters and irrigation systems. This helps farmers avoid equipment breakdowns during critical planting and harvesting periods, ensuring a smooth and productive farming season.
In the oil and gas industry, predictive maintenance is crucial for maintaining the reliability of drilling rigs, pipelines and refineries. This helps to prevent unexpected failures, reduce downtime, and ensure the safe and efficient operation of oil and gas facilities.
In the food and beverage industry, predictive maintenance can be used to monitor the condition of production equipment such as mixers, ovens and packaging machines. This helps to avoid production delays, ensure product quality and reduce maintenance costs.
In the retail and hospitality industry, predictive maintenance can be applied to critical infrastructure such as refrigeration units, HVAC systems and elevators. This helps to prevent equipment failures, ensure a comfortable environment for customers and reduce repair costs.
In the healthcare industry, predictive maintenance is applied to medical equipment to ensure its optimal performance. For instance, hospitals can use predictive analytics to monitor the condition of MRI machines, CT scanners and other critical devices. By predicting when these machines are likely to require maintenance, healthcare providers can minimise downtime and ensure that patients receive timely and accurate diagnoses.
In the energy and utilities sector, predictive maintenance is crucial for maintaining the reliability of power generation and distribution systems. For example, power plants can use predictive analytics to monitor the health of turbines, generators and transformers. By detecting early signs of wear and tear, energy companies can schedule maintenance activities to prevent unexpected failures and ensure a continuous supply of electricity.
Why maintenance teams choose Velappity
Efficiently planning and scheduling regular inspections is crucial for maintaining the reliability and performance of your assets. By using preventive maintenance software, you can automate the scheduling process, ensuring that inspections are conducted at optimal intervals. This proactive approach helps in identifying potential issues early, reducing the risk of unexpected breakdowns and extending the lifespan of your equipment.
Managing routine maintenance tasks becomes effortless with the right tools in place. Preventive maintenance software allows you to streamline and automate routine tasks, ensuring that nothing is overlooked. With features like recuring jobs and task tracking, you can ensure that all maintenance activities are completed on time, improving overall operational efficiency.
Generating detailed, custom reports is essential for making informed decisions about your maintenance strategies. Preventive maintenance software simplifies this process by providing easy-to-use reporting tools. With just a few clicks, you can create comprehensive reports that offer valuable insights into your maintenance activities, helping you identify trends, track performance and make data-driven decisions.
Tailoring inspections to your specific maintenance strategies ensures that your assets receive the attention they need. Preventive maintenance software allows you to create custom inspection checklists that align with your unique requirements. This flexibility ensures that your maintenance program is both effective and efficient, addressing the specific needs of your equipment and operations.
Accurate asset tracking is vital for effective maintenance management. Preventive maintenance software provides data on asset performance, helping you keep track of all maintenance activities and asset conditions. This improved data accuracy ensures that you have a clear and up-to-date picture of your assets, enabling better decision-making and resource allocation.
Effective communication with clients is key to building trust and ensuring transparency. Preventive maintenance software facilitates seamless communication by providing clients with access to updates and reports. This transparency helps clients stay informed about the status of their assets and maintenance activities, fostering a collaborative and trustworthy relationship.
Automating reporting workflows can save time and reduce the likelihood of errors. Preventive maintenance software streamlines the reporting process by automatically generating and distributing reports based on predefined criteria. This automation not only saves time but also ensures that reports are accurate and consistent, providing reliable information for decision-making.
Proactive planning and monitoring are essential for reducing maintenance costs. Preventive maintenance software helps you identify potential issues before they become major problems, allowing you to address them proactively. This approach minimises unexpected breakdowns and costly repairs, ultimately reducing overall maintenance expenses and improving your bottom line.
Optimising operational efficiency across multiple sites can be challenging, but preventive maintenance software makes it easier. With centralised management and data access, you can monitor and coordinate maintenance activities across all your locations. This holistic view enables you to identify inefficiencies, allocate resources effectively, and ensure consistent maintenance practices across your entire organisation.
Gaining valuable insights into job completion and asset status is crucial for effective maintenance management. Preventive maintenance software provides detailed reporting tools that offer a clear picture of your maintenance activities. These insights help you track job progress, assess asset conditions and make informed decisions to optimise your maintenance strategies.
Effective preventive maintenance software plays a vital role in increasing the lifespan of your equipment. By scheduling regular inspections, updates and repairs, the software helps you maintain your assets in optimal condition. This proactive approach reduces wear and tear, prevents major breakdowns and extends the useful life of your equipment, maximising your return on investment.
Enhancing team collaboration is essential for successful maintenance management. Preventive maintenance software facilitates centralised task assignments, ensuring that all team members are on the same page. With clear task assignments, your team can work together more effectively, improving communication, coordination and overall productivity.
Why our preventive maintenance software stands out
Benefits of preventive maintenance program software
Preventive vs. reactive vs. predictive maintenance
Many businesses still rely on reactive maintenance, fixing equipment only after a breakdown. This is inefficient, unpredictable and ultimately results in huge costs. Alternatively with preventive maintenance scheduling software, you can proactively schedule servicing in advance, reducing downtime, extending asset life and reducing costs.
Adopting a proactive approach with tailored maintenance schedules not only minimises unplanned downtime but also extends the life span of essential assets. By implementing a robust preventive maintenance regime, businesses can ensure compliance with industry regulations, foster a safer working environment and improve overall operational efficiency. Access to real-time maintenance records allows for swift decision-making and helps prioritise resources where they are needed most.
Predictive maintenance goes a step further by utilising more advanced solutions such as IoT and AI to inform decisions on when a piece of equipment is likely to fail. Therefore, maintenance can be scheduled at the most appropriate time for the business.
How to implement a preventive maintenance program
A strong preventative maintenance program helps standardise processes, improve asset reliability, and keep servicing schedules consistent. Implementing a preventive maintenance program involves several key steps.
Benefits of preventive maintenance program software
A preventive maintenance plan using program software offers numerous benefits, including improved asset performance, reduced downtime and lower maintenance costs. By automating routine maintenance tasks through a digital maintenance management system and providing real-time data on how to manage assets, the software helps organisations optimise their maintenance processes and extend the lifespan of their equipment. Additionally, the software ensures compliance with regulatory requirements and enhances overall operational efficiency.
The future of preventive maintenance systems
Adaptable software for inspections and asset monitoring
It’s making it easier being on site and instead of flipping through pages, you can just go back and forth from the app.”
Welmien Foster, Water Quality Technical Consultant
Explore how Velappity can transform your preventive maintenance operations
Frequently asked questions
No, Velappity is not only used as preventative maintenance software. Velappity is highly flexible and can be used across industries for different business needs including other areas of Facilities Management, as well as Legionella, Asbestos and Fire Safety.
Preventive maintenance software is a system that helps organisations schedule and manage routine equipment servicing to reduce downtime, extend asset life and lower repair costs.
Velappity’s form designer allows you to easily create custom inspection forms. Drag and drop controls like checkboxes, dropdowns and images to ensure all maintenance jobs are completed accurately. Create forms to help your maintenance teams capture equipment details to prevent unplanned breakdowns and improve asset reliability.
Maintenance management is a systematic approach to overseeing and optimising the maintenance activities of an organisation. It involves planning, scheduling and executing maintenance tasks to ensure that equipment and facilities operate efficiently and reliably. Effective maintenance management includes the use of maintenance management software, which helps track and manage maintenance work, monitor asset performance and generate detailed reports. By implementing a robust maintenance management system, organisations can reduce downtime, extend the operational life and lifespan of their assets, and improve overall operational efficiency. Additionally, maintenance management ensures compliance with industry standards and regulatory requirements, contributing to a safer and more productive work environment.
Yes, preventive maintenance significantly reduces overall maintenance costs. By scheduling regular inspections, updates and preventive maintenance tasks, preventive maintenance helps identify and address potential issues before they escalate into major problems. This proactive approach minimises unexpected equipment breakdowns, which can lead to costly repairs and be disruptive. Additionally, preventive maintenance extends the lifespan of assets, reducing the need for frequent replacements and major repairs. By ensuring that equipment operates efficiently and reliably, organisations can lower repair costs, improve productivity and optimise their maintenance budgets. Overall, preventive maintenance is a cost-effective strategy that enhances operational efficiency and reduces long-term maintenance expenses
Yes, by setting up asset monitoring regimes that track performance metrics. By monitoring wear and tear, you can identify potential failures early, optimising predictive maintenance strategies and extending asset life.
Yes. Both terms mean the same thing. ‘Preventive’ and ‘preventative’ are simply different spellings used across industries and often align with standard operating procedures .
Yes, Velappity allows you to set up compliance regimes for each asset, ensuring regular inspections and monitoring according to compliance standards. This is especially useful in regulated industries such as healthcare, manufacturing and facilities management.
Velappity includes automated reporting tools, allowing you to generate and send custom reports after inspections. Reports can be shared with clients, internal teams and stakeholders for enhanced communication and asset tracking. Using the Microsoft Word Plugin, you can create branded templates that reflect your reporting requirements. The results of monitoring visits are also reported on the client portal. These reports support compliance, asset performance monitoring and client communication.
Industries such as manufacturing, healthcare, fleet management, facilities management and energy/utilities gain the most from using equipment preventive maintenance software.
Preventive maintenance software streamlines workflows by automating task assignments and ensuring timely task completion. This reduces errors, keeps maintenance teams organised and improves operational efficiency.
Automating preventive maintenance tasks reduces manual work, increases task consistency and ensures schedules are followed. It also tracks asset history, improving reliability and reducing unplanned downtime and expensive repairs.
Velappity helps manage all types of maintenance activities, including time based maintenance, condition based maintenance and usage based maintenance. Whether you need to plan preventive maintenance tasks, handle reactive maintenance or set up predictive maintenance strategies, the platform supports efficient asset tracking and task completion.
Velappity supports proactive asset management by enabling regular inspections, compliance monitoring and early fault detection. This helps prevent costly breakdowns and reduces unplanned downtime, keeping operations running smoothly.
Velappity scales to meet the needs of enterprises. With advanced features such as mobile access, custom reports and asset status data, it offers robust preventive maintenance software solutions for businesses with complex maintenance planning requirements.
Planned maintenance software schedules tasks ahead of time, while reactive maintenance only addresses issues after equipment breaks down. Planned maintenance reduces costs and downtime.
Core features include custom inspection forms, client portal, mobile app, offline functionality, asset compliance monitoring and custom report generation. These help maintenance teams stay organised and reduce the risk of missed or delayed maintenance tasks.
