7 Best EHS Software for Safety and Compliance

Employee safety and compliance with regulations should always be priorities for businesses. Pressure to strengthen workplace safety while meeting industry standards and managing complex operations can be challenging. To help with this, there is environmental, health and safety (EHS) software.

EHS software helps businesses streamline processes, manage safety protocols, track performance and ensure compliance across multiple sites, either their own sites or for clients. Modern EHS software also supports actionable insights and operational risk management. By supporting incident reporting, risk assessments and compliance monitoring, EHS software solutions can enable businesses to reduce risk and build a proactive safety culture. For facilities managers and health and safety teams, these digital tools simplify inspection management, document management and compliance tracking while providing actionable insights to improve safety performance.

The purpose of this guide is to provide a detailed comparison of the best EHS software companies, evaluating solutions from established EHS leaders in the industry to help businesses identify the right platform for managing safety and compliance for them. By the end, you will have a clearer view of what is the best EHS software for your business.

Why choosing the right EHS software matters

Relying on paper forms, manual processes, spreadsheets or outdated management software can create major challenges for modern businesses. Without EHS software, it is harder to carry out accurate risk assessments, manage incident investigations and track compliance obligations, also valuable admin time is spent on creating reports. Safety inspections may be delayed, reports lost and corrective actions overlooked. This undermines safe practices and exposes businesses to potential risks, legal penalties and reputational damage.

Choosing the wrong EHS software can also cause issues. A system with a steep learning curve, poor mobile inspections capability or limited custom reporting may slow down adoption and frustrate employees. If the platform cannot integrate with existing workflows or scale to multiple sites, it may create complex workflows that drain resources and waste admin time rather than improve safety culture.

Selecting the right EHS software solutions delivers clear benefits. A robust EHS software platform supports workflow automation, inspections, risk assessments, compliance monitoring and incident reporting. This allows businesses to streamline processes, reduce risk and improve operational excellence. From chemical safety to contractor safety, a well-designed platform supports health and safety management across industries. Compliance tracking becomes easier, safety audits more reliable and data capture is simplified with mobile apps. The right software helps businesses support employees, identify trends, manage safety performance and achieve sustainability reporting goals.

Comparing the available EHS software solutions is essential to ensure you select the option which will work for your business and team. By reviewing features such as custom form creation, workflow automation, compliance monitoring and incident management, decision makers can make an informed choice that will suit their business needs and budget and meets industry standards. The sections below provide a detailed comparison of the best EHS management software available.

Top competitors in the EHS software market

1. Velappity – flexible facility management for inspections

Velappity offers complete control over inspections and compliance monitoring. Designed for flexibility, it enables users to build custom forms to conduct risk assessments, track incidents, perform safety audits and monitor compliance with industry standards. Jobs are completed on the mobile app, which works offline when signal isn’t available. Results are then synced once back online. Inspection reports are generated automatically and can be emailed to clients or site managers instantly, or first reviewed by office staff. Asset compliance monitoring results are available on the client portal, providing easy oversight of asset performance and any issues identified. Velappity supports building a proactive safety culture while providing managers with the information they need to identify trends, track performance and reduce workplace hazards.

Pros:

• Strong mobile functionality with offline data capture for reporting
• Flexible inspection management with custom forms
• Asset monitoring to support compliance
• Instant report generation for audits and regulatory compliance
• Simple to scale across multiple sites

Cons:

• Does not include inventory management or accounting software integrations
• Fewer prebuilt modules than some larger global providers; focuses on flexibility through customisation

Best suited for: businesses seeking a user-friendly, mobile-first EHS solution that empowers employees, streamlines compliance management and improves workplace safety across multiple sites.

2. VelocityEHS – enterprise-level compliance management

VelocityEHS is a well known EHS software company, used by large enterprises for compliance and safety management. It offers a broad platform covering incident reporting, sustainability reporting, risk management and environmental compliance. Its advanced analytics and ESG reporting features make it attractive for businesses focused on operational excellence and sustainability.

Pros:

• Advanced analytics and reporting for detailed comparison across sites
• Mobile inspections available with strong data capture tools
• Configurable modules to support complex industries
• Strong reputation as a leading provider in the global market

Cons:

• Steep learning curve during implementation
• Pricing details not transparent upfront
• Can be overly complex for smaller businesses

Best suited for: large enterprises in industries such as energy, construction and manufacturing that require a scalable, all-in-one platform.

3. Sphera – operational risk management focus

Sphera is an EHS management provider known for its strength in operational risk management and chemical safety. The platform is designed for high-risk sectors where proactive safety is critical. It provides modules for incident management, safety audits, contractor safety and risk assessments, ensuring that managing safety is consistent across large organisations.

Pros:

• Strong tools for incident investigations and corrective actions
• Configurable modules suitable for complex workflows
• Excellent fit for high-risk industries with stringent safety practices
• Supports ESG reporting and sustainability goals

Cons:

• Resource-intensive to implement
• Limited mobile functionality compared to lighter solutions
• Longer deployment times not ideal for fast rollouts

Best suited for: large enterprises in oil, gas, chemicals and pharmaceuticals that need advanced operational risk management and compliance tracking.

4. EcoOnline – UK-based safety management made simple

EcoOnline is a UK-based EHS software company that offers intuitive software that simplifies health and safety management. It provides a clear interface for risk assessments, incident management and a lone worker app, making it popular with small to mid-sized businesses.

Pros:

• Easy-to-use interface with a short learning curve
• Mobile inspections and reporting with real-time sync
• Good balance between compliance tracking and usability
• Encourages employee engagement with workplace safety practices

Cons:

• Lacks advanced analytics compared to global competitors
• Fewer configurable modules for complex organisations
• Pricing packages vary and may be unclear for smaller buyers

Best suited for: small and mid-sized UK businesses needing straightforward tools for compliance, safety inspections and reporting.

5. Enablon – comprehensive environmental health and safety

Enablon, part of Wolters Kluwer, is a leader in EHS software solutions. It combines environmental compliance, risk analysis, project management and sustainability reporting into a single digital solution. Known for its ability to handle complex workflows, Enablon supports everything from contractor safety to incident investigations.

Pros:

• Strong reporting and data capture capabilities
• Advanced analytics to identify trends and track performance
• Suitable for managing safety across multiple sites
• Highly configurable with approval workflows

Cons:

• High pricing not ideal for smaller businesses
• Implementation requires significant project management resources
• Complex workflows can slow user adoption

Best suited for: multinational enterprises that need detailed environmental compliance management and ESG reporting.

6. Quentic (part of AMCS) – mobile-first safety practices

Quentic has a growing presence in the UK and Europe, offering a flexible EHS management platform that prioritises usability, data and workflows. It provides modules for environmental management, incidents and observations, risks and audits, and hazardous chemicals.

Pros:

• User friendly interface suitable for employee engagement
• Mobile app supports inspections and safety audits
• Approval workflows simplify compliance monitoring
• Encourages proactive safety culture with corrective action tools

Cons:

• Pricing transparency could be improved
• May lack advanced customisation compared to larger systems

Best suited for: mid-sized businesses that value mobile-first inspections and compliance tools.

7. Intelex – scalable all-in-one platform

Intelex is an established global EHS software provider offering a comprehensive all-in-one platform. It covers incident management, risk management, training management and sustainability reporting. Intelex is often chosen for its scalability and ability to handle complex requirements in industries with strict safety protocols.

Pros:

• Wide range of configurable modules
• Reliable customer support
• Strong reporting and analytics for safety performance
• Empowers employees with tools to report workplace hazards

Cons:

• Steep learning curve for new users
• Complex workflow automation may be challenging for smaller teams
• Can be expensive for small organisations compared to lighter systems

Best suited for: large businesses across regulated industries needing scalability, strong incident reporting and compliance tracking.

Feature-by-feature comparison

This table highlights several key features of the EHS software solutions to compare.

• Velappity stands out for combining ease of use, customisation and pricing transparency with strong mobile functionality, making it ideal for businesses focused on inspections, risk assessments and compliance tracking
• VelocityEHS and Sphera excel in scalability and analytics, making them suitable for large enterprises with complex workflows and multiple sites
• EcoOnline and Quentic prioritise user-friendly interfaces and mobile-first tools, offering a faster learning curve for smaller businesses
• Enablon provides highly configurable modules and advanced analytics but requires significant resources to implement effectively
• Businesses seeking a balance of usability, flexibility and mobile access will find Velappity and Quentic particularly strong, while those with very large or highly regulated operations may prefer Sphera or Enablon

The solution that is right for your business likely supports streamlined EHS processes, ensuring consistent workflows, effective risk management and improved compliance tracking. With EHS insights, businesses can identify trends, reduce risks and improve safety performance across sites.

Key features in EHS software

EHS software solutions provide a wide range of tools to manage safety, compliance and operational risk efficiently. For facilities maintenance and inspection-focused organisations, there are several features which are particularly valuable:

• Custom workflows and configurable modules: Velappity allows teams to design inspection forms and workflows that fit existing operations rather than forcing rigid processes, helping businesses maintain safety protocols and track preventive maintenance tasks effectively.
• Mobile inspections: teams can complete inspections, risk assessments and asset monitoring on mobile devices, even offline. Results are synced automatically, ensuring real-time reporting and accurate data for incident investigations and compliance management.
• Incident management and corrective actions: software that tracks workplace hazards, incident reports and safety audits, empowering employees to contribute to a proactive safety culture. Corrective actions can be assigned, monitored and completed efficiently.
• Compliance tracking and regulatory reporting: Velappity supports environmental compliance, safety protocols, and health and safety requirements across multiple sites. Automated reporting reduces administrative burden and helps businesses stay aligned with industry standards.
• Insights and analytics: with dashboards and actionable insights, managers can identify trends, track performance and implement continuous improvements in safety practices and operational risk management.

EHS software makes it easier for managers to track safety performance, maintain records and enforce compliance standards. Velappity’s focus on flexibility, mobile access, and custom forms and test definitions means you are able to build a EHS solution that meets your unique requirements.

Key trends in the EHS software market

With businesses seeking tool that will improve their safety, compliance and operational efficiency, the EHS software market is evolves to adapt to changing requirements and technological advances. Some such trends include automation, mobile, custom reporting and sustainability.

Modern platforms, including Velappity, leverage workflow automation to streamline inspections, risk assessments, compliance monitoring and reporting. By automating routine tasks, you can reduce time spent on administrative tasks, and improve the consistency of safety protocols across multiple sites. Recurring jobs and other scheduling tools allow businesses to refocus efforts on other tasks, having saved time from simplifying the management of schedules.

Performing inspections, risk assessments and asset monitoring on mobile devices is a significant improvement to paper based methods. Results are synced back, removing the need for double entry and reducing the chance of lost data. Reporting can happen instantly, as there is no need for office staff to manually put together a report. Solutions such as Velappity even work offline, with the mobile app syncing back results when back online, meaning poor signal at sites is not an issue.

Custom reporting allows businesses to track safety performance to identify trends and make proactive decisions. By creating custom reports, findings from inspections and risk assessments can be structured in the most productive manner. Required actions can be taken in a timely manner to help reduce workplace hazards and maintain compliance as findings are not buried in a poorly formatted report.

Businesses are expected to report on environmental health and safety as part of broader ESG initiatives. Software platforms can support sustainability reporting, compliance monitoring and safe practices to meet industry standards.

These trends highlight the importance of selecting a digital solution that combines mobile inspections, workflow automation, actionable insights and compliance management. Businesses that embrace these innovations are better equipped to maintain workplace safety, improve safety performance and empower employees.

How to choose the right EHS software for your business

Selecting an EHS software requires careful consideration of your organisation’s size, industry and requirements, such as workflows and compliance obligations. Evaluating EHS software based on features such as risk assessments, compliance monitoring and reporting ensures businesses choose a solution that fits their needs. Considerations include:

• Your requirements: determine key processes needed to manage EHS, such as incident reporting, risk assessments and compliance tracking. Consider whether you need mobile inspections, approval workflows or ESG reporting.
• Usability and integration: ensure the software has an intuitive interface and integrates with existing workflows. Teams will be better engaged with a system that is user friendly and fits with established operations.
• Scalability: choose a platform that can grow with your business. Managing multiple sites or complex facilities can be simplified by and benefit from configurable modules and mobile access.
• Vendor support and training: check the quality of customer support, and the availability of training materials and help guides to determine how easily new users will be able to adopt the system. A system with a steep learning curve may slow implementation.
• Pricing and deployment: compare pricing transparency, subscription models and potential hidden costs. Evaluate cloud versus on-premise options and confirm the system fits your budget.
• Trial and demo: take advantage of free trials or demos to see the software in action. Testing features such as creating forms, performing inspections on mobile and report generation helps confirm whether the solution fits your business needs.

Considering these elements will help ensure you select EHS software that supports proactive safety culture, streamlines processes, reduces operational risk and enhances workplace safety. The right platform empowers employees and supports meeting EHS requirements.

Conclusion

Choosing the right EHS software is essential for businesses that want to improve workplace safety, maintain compliance and streamline operational risk management. With the platform that meets their requirements, businesses can implement tailored risk assessments, manage inspections efficiently, track performance and support employees with a proactive safety culture.

While several top EHS software companies offer powerful solutions, the best depends on your business’ size, industry and unique requirements. Some platforms excel in scalability and advanced analytics, while others prioritise ease of use, mobile inspections and flexible workflows. Carefully comparing competitors ensures you select software that aligns with your existing processes and supports your health and safety management effectively.

Velappity is a highly flexible, mobile-first platform that adapts to your EHS software requirements. With custom workflows, offline mobile inspections, asset monitoring and automated reporting, Velappity is ideal for businesses looking to reduce risk, maintain compliance and enhance safety performance.

Take control of your business’ safety management today. Trial Velappity and see how a flexible, user-friendly EHS platform can streamline processes, support proactive safety culture and empower your employees across sites.