Velappity can help you or your clients stay compliant with the Health and Safety Executive’s ACOP L8 guidance for the control of Legionella bacteria in water systems.
Ensure your team’s training is up to date
Managing ACOP L8 compliance requires more than completing a single Legionella risk assessment. Duty holders must implement appropriate control measures, maintain accurate records, appoint responsible persons and demonstrate that ongoing monitoring and maintenance activities are being completed in accordance with the Approved Code of Practice (ACOP) L8.
While software cannot guarantee compliance on its own, it can help organisations standardise processes, reduce administrative burden and maintain the evidence needed to demonstrate compliance. Velappity provides a central platform for managing Legionella risk assessments, inspections, maintenance, monitoring, training records and compliance documentation across single or multiple sites.
The compliance matrix below demonstrates how Velappity supports the operational requirements set out within ACOP L8.
How Velappity aligns with ACOP L8 requirements
| ACOP L8 Requirement | Requirement Description | How Velappity Supports Compliance |
|---|---|---|
| Legionella Risk Assessment | Duty holders must carry out and maintain a suitable and sufficient Legionella risk assessment. | Velappity allows organisations to create and manage custom digital risk assessment forms tailored to Legionella requirements. |
| Asset Register | Water systems and associated assets should be identified and maintained in an asset register. | Velappity provides asset management capabilities, allowing all relevant water system assets to be recorded and tracked. |
| Water System Schematics | Up-to-date schematics of water systems should be maintained and available. | System schematics and drawings can be attached to risk assessments and site records for easy access by engineers and auditors. |
| Periodic Review of Risk Assessments | Risk assessments should be reviewed regularly and whenever significant changes occur. | Planned Preventative Maintenance (PPM) schedules and recurring jobs can automatically trigger periodic risk assessment reviews. |
| Defined Responsibilities | Clear lines of communication and documented responsibilities must be established. | User roles and permissions provide clear accountability and assignment of responsibilities. |
| Contractor Competency Records | Competence of contractors and subcontractors should be assessed and documented. | Document libraries can store competency assessments, certifications, accreditations and supporting evidence. |
| Written Scheme of Control | Organisations must maintain a written scheme describing how Legionella risks are controlled. | Velappity can store schematics, operating procedures, precautions, inspection routines, frequencies and remedial actions within site documentation and workflows. |
| Control Measures and Monitoring Procedures | The written scheme should include treatment regimes, monitoring parameters, testing frequencies, compliance limits and remedial procedures. | Monitoring schedules, inspections, recurring tasks and associated documentation can be configured and managed digitally. Remedial actions can be recorded and tracked. |
| Maintenance Programme | Maintenance requirements and frequencies must be documented and followed. | PPM schedules, recurring jobs and maintenance inspections can be configured and automatically scheduled. |
| Water Quality Testing | Water quality sampling and testing may be required to verify control measures. | Test results can be recorded through inspection forms. |
| Record Keeping | Records of risk assessments, inspections, monitoring and corrective actions must be retained. | All compliance records are stored electronically in the cloud with secure retention and backup. |
| Authentication and Sign-off | Records should identify who performed the task and provide verification of completion. | Every action is linked to an authenticated user account, providing a full audit trail of activity and responsibility. |
| Training Records | Training and competency records of personnel must be maintained. | Velappity includes functionality for recording and maintaining training records. |
Bringing ACOP L8 compliance together
Meeting ACOP L8 requirements involves managing a wide range of connected activities. Risk assessments, written schemes, inspections, monitoring precautions, maintenance programmes and record keeping all need to work together to help control risk and reduce the likelihood of Legionnaires’ disease.
Velappity centralises these activities within one platform, making it easier for duty holders and the responsible person to oversee Legionella management without relying on spreadsheets, paper records or disconnected systems. Whether managing a single site or multiple sites, organisations have greater visibility of outstanding inspections, recurring tasks and compliance documentation.
Supporting day-to-day Legionella management
The platform supports organisations throughout the entire compliance process. Digital inspections help standardise assessing risks across different properties, while asset registers provide a complete record of water systems, storage tanks, cooling systems, spa pools and other risk systems. Supporting documentation, schematics and written schemes remain linked to the relevant site, making information easier to access during inspections or audits.
Recurring monitoring tasks, temperature monitoring, maintenance schedules and water quality testing can all be planned within the platform. Where monitoring identifies issues, remedial actions can be assigned, tracked and recorded, helping organisations monitor Legionella control and maintain appropriate control measures.
Demonstrating compliance with confidence
One of the biggest challenges for duty holders is demonstrating compliance with health and safety law and wider legal and regulatory requirements. Velappity provides complete audit trails by recording inspections, maintenance activities, corrective actions and authenticated user sign-offs in one secure location.
Training records, contractor competency documents and operational procedures can also be retained within the platform, helping organisations evidence appropriate training, appropriate knowledge and clearly defined health and safety responsibilities. By reducing the administrative burden associated with compliance management, organisations can focus on maintaining safe water systems while keeping accurate records that support regulatory compliance.
Support ACOP L8 compliance with Velappity
Velappity helps organisations manage the operational processes that underpin effective Legionella management. From digital risk assessments and asset management to monitoring, maintenance, document control and audit trails, the platform supports duty holders in organising and evidencing the activities required to manage Legionella risks more effectively.
Book a demo to see how Velappity can support your ACOP L8 compliance programme.
